BY-LAWS

OF

Parkland Jewish Center, Inc.

d/b/a CONGREGATION KOL TIKVAH

ARTICLE I – NAME

The Congregation shall be known as CONGREGATION KOL TIKVAH.

ARTICLE II – PURPOSE

The Congregation shall foster the tenets and purposes of Reform Judaism by providing a house of worship and learning and of gathering for study, presentation and perpetuation of the Jewish religion, its heritage, teachings and values. Congregation Kol Tikvah is a Reform Jewish Congregation and will support the institutions of Reform Judaism in North America. The congregation will be a member of the Union for Reform Judaism (URJ), will abide by the constitution and bylaws of theURJ, and will pay dues to the URJ as specified in the Union’s bylaws.

ARTICLE III – MEMBERSHIP

Section 1: Any person or if one adult member of a family avows belief in the Jewish religion, that person or family shall be eligible for membership in the Congregation. Initial membership in the Congregation shall accrue upon an approved application and any required payment. Membership will thereafter be renewable on an annual basis based on the discretion of the Board of Trustees subject to a determination of good standing.

The Board of Trustees shall have the authority to suspend a membership at any time by a majority vote of the entire Board of Trustees for cause within the discretion of the Board of Trustees. The Board of Trustees shall have the authority to terminate a membership at any time by a two-thirds (2/3) vote of the entire Board of Trustees. Such vote shall only occur if the subject member has been notified, and given the opportunity to appear at the meeting at which the issue of suspension or termination is to be considered.

The spouse or children of any member shall be a member of the Congregation (whether or not such spouse or children professes the Jewish faith) and the membership of such spouse or children shall continue if the spouse or children so desire, after death or divorce terminates the marital relationship of such member.

Section 2: Membership of the Congregation shall not exceed four hundred (400) family units. A family unit is defined as the husband, the wife and two (2) or more dependent children who reside in the same household on a permanent basis. Family units less than the minimum of four (4) as defined above shall be counted toward the membership cap in proportion to the number of members in such family unit. For example, a family of two (2) members shall count as 50% of a family unit; a family of three (3) shall count as 75% of a family unit. Part-time members shall not count toward the membership cap. The membership cap can only be changed by a 75% vote of the membership.

Section 3: A “member in good standing” shall be defined as one who is current in payment of dues and all other financial obligations to the Congregation. The President, Vice-President, and Treasurer, based upon standards set by the Board, shall make this determination.

Section 4: All privileges of membership, including voting at membership meetings, holding office and serving on the Board, shall be limited to members in good standing.

Section 5: Membership dues are payable in accordance with Board policy. A member joining after January 1 shall be entitled to a reduction in the annual dues in an amount determined by the Board of Trustees. A member joining after April 1 pays no dues for the current fiscal year, provided the member pays the annual dues for the succeeding year upon application (plus any increase in dues for the succeeding year as may be subsequently determined by the Board of Trustees).

Section 6: The Board of Trustees may waive, extend or modify any financial obligation due from a member for good cause.

ARTICLE IV – MEETINGS

Section 1: The Annual Membership meeting shall be held in the month of May, at a date and time to be fixed by the Board with written notice being given to each member at least twenty (20) days in advance of the meeting.

Section 2: At the annual meeting, reports shall be submitted by the President, Treasurer and such other Officers and Committee Chairpersons as may be requested to do so by the Board. There also shall be elections of Officers and Board members excepting any appointed positions.

Section 3: a. Special Meetings of the membership may be called by the President, or by five (5) members of the Board, or by written request of at least one-third (1/3) of the members of the Congregation in good standing. The request shall specify the item(s) to be considered, and shall be presented to the Board Secretary, who shall notify the President and the membership.

b. At least ten (10) days notice of Special Membership Meetings shall be given to the membership. The Notice shall specify the item(s) to be considered, and no other business shall be conducted at the meeting.

Section 4: A quorum for any Membership Meeting shall be 20% of the number of families in good standing. For the purpose of establishing a quorum only one adult representative from each family need be present, however, husband and wife of each family shall be entitled to one (1) vote each at the membership meeting. Decisions of the membership, unless otherwise specified in these By-Laws, shall be by a majority of those members voting. There shall be no voting by proxy.

Section 5: Failing a quorum, the Board shall be empowered to transact the financial business of the aborted membership meeting and within thirty (30) days thereafter advise the membership of the outcome and actions taken at the meeting.

ARTICLE V – BOARD OF TRUSTEES

Section 1: The Administration of the affairs of the Congregation shall be vested in the Board of Trustees (also known as the Board). The Board shall have the responsibility for, but shall not be limited to:

a. Management of the affairs, funds, property and records of the Congregation.

b. Adopt the annual budget and establish dues no later than April 15.

c. Engage the professional staff.

d. Levy special assessments, but only by a seventy-five percent (75%) vote of the entire Board of Trustees.

e. Perform such functions that the members may direct by a majority vote at Membership meetings.

Section 2: The Board shall consist of sixteen (16) members, composed of five (5) elected officers; six (6) general members elected by the Congregation from within its membership; two (2) immediate past presidents; one (1) designated member from Sisterhood; and, one (1) designated member from Brotherhood (also know as The Men’s Club) and one (1) designated member from the PTO of the Phylis J. Green Early Childhood Center. In the absence of two past presidents, one additional General Board member shall be elected. Vacant seats shall not be counted in the total number of seats for voting purposes (e.g. determining a majority, 2/3, etc.).

The requirements and privileges for the Sisterhood, Brotherhood  and Phylis J Green Early childhood center Board member shall be as follows:

a. The member shall have to be a member in good standing of the Congregation and of their respective organizations.

b. The member shall have a vote.

c. Either the President or Co-President (but not both on an alternating basis) of Sisterhood, Brotherhood and the PTO of the Phylis J. Green Early Childhood Center,shall be the designated Board member, however, these Board positions are subject to the same conflict rules as all Board Members.

d. The Board seat(s) shall be subject to the approval by the Board of Trustees of Sisterhood, Brotherhood’s and the PTO of the Phylis J. Green Early Childhood CenterBy-Laws and these organizations shall provide the Board of Trustees with current By-Laws of their organizations within thirty (30) days of any revisions, amendments or the like.

e. These organizations must have no less than thirty (30) paid members (who are also members in good standing of the Congregation) each and a list of these members shall be provided to the Board of Trustees and up-dated as changes occur.

f. The purpose of the activities of these organizations must be for the benefit of the Congregation.

h. In the event Sisterhood, Brotherhood or the PTO of the Phylis J. Green Early Childhood Center fails to meet the requirements of attaining or maintaining a Board seat, or in the event their seat on the Board becomes vacant, then the seat shall remain vacant.

Section 3: A majority of the Board of Trustees shall constitute a quorum. All decisions shall be by majority vote unless otherwise specified in these By-Laws.

Section 4: Terms of elected members of the Board of Trustees shall be for two (2) years.  Terms of representatives from Sisterhood, Brotherhood and the PTO of the Phylis J. Green Early Childhood Center shall not exceed two years.

Section 5: Any vacancy on the Board, including officers and past Presidents, but excluding Sisterhood and Brotherhood, shall be filled by a majority vote of the remaining Board members, following notification of the vacancy to the membership. Any member of the Board may make nominations. An individual assuming more than one (1) year of an unexpired term of an officer or a Board member or a past president may only run for one (1) additional consecutive term.

Section 6: Any member of the Board who is absent without valid excuse for three (3) consecutive regularly scheduled Board meetings, or for just cause (as determined within the discretion of the Board), may be removed from the office upon a vote of seventy-five percent (75%) of the entire Board.

Section 7: Regular meetings of the Board shall be held monthly and shall be open to all members.

Section 8: Special meetings of the Board may be called by the President or by twenty-five percent (25%) of the Board members. The notice to the Board of the meeting shall include the items to be discussed. No other items may be added to the agenda.

Section 9: Tenure of the general Board members shall be for no more than two (2) consecutive terms. Tenure of the Sisterhood, Brotherhood and the PTO of the Phylis J. Green Early Childhood Center cannot exceed four (4) years.  A term served as a representative of Sisterhood, Brotherhood or PTO of the Phylis J. Green Early Childhood Center shall be considered as the same as a general board seat for the purpose of term limit.  Starting with the 1997 election, there will be established an order of ascendancy for officers of the Board. This “order” shall pertain only to “term limits” on the Board and not pertain to individuals seeking election as an officer of the Board. The order of ascendancy shall be, Second (2nd) Vice-President, First (1st) Vice-President and President. An individual may serve two (2) consecutive terms in any one (1) position. That individual may then seek to ascend to a higher position and may serve at each higher position for two (2) consecutive terms. If an officer, after serving two (2) consecutive terms at a given position does not wish to ascend, then that individual may not seek a general Board position for one (1) year.

ARTICLE VI – OFFICERS

Section 1: The officers of the Congregation shall be as follows: President, First (1st) Vice-President, Second (2nd) Vice-President, Board Secretary and Treasurer.

Section 2: The President shall preside at all meetings of the Congregation and Board of Trustees, decide all questions of order, appoint all committees, call Special Meetings of the Congregation, call special meetings of the Board of Trustees, be an ex-officio member of all committees and make an annual report of the activities of the Board of Trustees and of the status of the Congregation at its Annual Meeting. He/She shall also perform all other duties as are consistent with the Office of President.

Section 3: The First (1st) Vice-President or the Second (2nd) Vice-President shall act for the President in case of the absence or disability of the President with the First (1st) Vice-President having priority, and shall devote special emphasis to assist the President in the monitoring and cognizance of activities of all Congregation committees, and shall perform such other duties as the President may delegate.

Section 4: The Second (2nd) Vice-President shall act for the First (1st) Vice-President in case of the absence or disability of the First (1st) Vice-President. In the event of the absence or disability of the President and the First (1st) Vice-President, the Second (2nd) Vice-President shall act for the President, and shall devote special emphasis to assist the President in the monitoring and cognizance of activities of all Congregation committees, and shall perform such other duties as the President may delegate. In the absence or disability of the President, First (1st) Vice-President and Second (2nd) Vice-President, the Board shall fill the vacancy in accordance with these By-Laws.

Section 5: The Board Secretary shall be the custodian of the current books and records of the Congregation and the Board, and shall take minutes at all meetings of the Board of Trustees, and all Annual and Special Meetings of the Congregation. The Secretary shall also be responsible for sending out notices of meetings and perform all other duties incident to the office.

Section 6: The Treasurer shall be the custodian of all the funds of the Congregation. The Treasurer shall receive all dues, assessments and obligations and shall be the disbursing agent of the Congregation as authorized by the Board of Trustees. The Treasurer shall report the financial condition of all Congregational funds monthly to the Board of Trustees and annually to the Congregation. The Treasurer shall arrange for the review of the Congregation’s financial records at least once every five years by an independent public accountant selected with the Board’s approval. The Board of Trustees shall designate the bank or banks for the deposit of Congregational funds. The Treasurer shall also perform all other duties incident to the office.

ARTICLE VII – COMMITTEES

Section 1: The role of the Committees shall be to recommend policies, actions and expenditures to the Board and to implement Board directives. Committees shall be responsible for the implementation of their recommendations after Board approval. They shall administer the day-to-day activities of the programs for which they are responsible and report their activities to the Board as appropriate.

Section 2A: The chairperson of each of the following permanent standing committees shall be appointed by the President at the first meeting of the Board of Trustees following the Annual Meeting in each year and approved by the Board:

a. Finance Committee

b. Membership Committee

c. Ritual and Religious Practices Committee

d. Education Committee

e. Publicity Committee

f. House Committee

g. Ways and Means (Fundraising) Committee

Section 2B: The Executive Committee shall be a permanent standing committee. The Executive Committee shall consist of the officers of the Congregation. The Executive Committee shall serve the Board of Trustees and the President in various supportive ways.

Section 3: the Treasurer shall chair The Finance Committee. It shall be the duty of this committee to review any proposed major expenditure not provided for in the annual budget and to present a recommendation on the matter to the Board of Trustees at its next meeting. It shall maintain surveillance over current income and expenses as compared to the annual budget, and when necessary shall present advisory reports to the Board and the Congregation. It shall prepare the annual budget for the ensuing year consisting of detailed estimates of income and expenses after soliciting budget recommendations from each of the other committees, and shall present this budget to the Congregation at the Annual Meeting.

Section 4: The Membership Committee shall promote new members to join and welcome all new and prospective members into the Congregation. The committee shall orient them to the activities, events and services provided by the Congregation as well as identify their particular areas of interest.

Section 5: The Ritual Committee shall, in cooperation with the Rabbi, establish policies concerning the ritual and observances of the Congregation. In the absence of the Rabbi, they shall arrange for the religious services. They also shall prepare and/or arrange facilities for services as well as provide ushers for services.

Section 6: The Education Committee shall, in cooperation with the Rabbi and/or school administration, establish and implement the policies, curriculum and activities of the religious school. They shall make the necessary arrangements for the operation of the school.

Section 7: The Publicity Committee shall administer the publicity of the Congregation, insure that its motives and efforts are understood, and advise and aid the Rabbi on public relation matters of the Congregation.

Section 8: The House Committee shall obtain a place of worship, religious school facilities, other facilities required by the Congregation; and maintain the building and property used by the Congregation in good order and repair.

Section 9: The Ways and Means Committee shall formulate and consider all proposals for augmenting the income of the Congregation, including appeals, solicitations, bequests, endowments and other plans for raising funds and report its recommendation to the Board of Trustees for approval and implementation.

Section 10: The Board of Trustees may, as it deems appropriate, create other committees as the need demands. It may also dissolve, alter or modify existing committees and delegate to them such additional duties, as it deems appropriate.

ARTICLE VIII – NOMINATIONS

Section 1: The Nominating Committee shall consist of five (5) members appointed by the President and approved by the Board. It shall select its own chairperson.

Section 2: The Nominating Committee shall meet and select a slate of nominees at least two (2) months prior to the General Election at the Annual Meeting. The slate shall include (no less than) one (1) candidate for each open position. Two (2) members of the Board shall be on the committee. The slate shall not include members of the Nominating Committee.

Section 3: Nomination for any elective office may be made by petition of ten (10) members in good standing of the Congregation, said nominations to be filed with the Board Secretary at least thirty (30) days before the elections.

Section 4: Spouses may not participate as members of the Board simultaneously.

Section 5: Candidates for officers and Board positions must avow belief in the Jewish religion and be members in good standing at the time of their nominations.

ARTICLE IX – RABBI

Section 1: a Rabbi ordained by a recognized National Rabbinical Seminary or by a recognized National Rabbinical Body shall occupy the pulpit of the Congregation. The congregation shall abide, in its selection of the Rabbi, in principle, by the rules of the Union of American Hebrew Congregations (UAHC), the Central Conference of American Rabbis (CCAR), and the Hebrew Union College-Jewish Institute of Religion (HUC-JIR).

Section 2: All candidates for the position of Rabbi shall be interviewed by a search committee appointed by the President, with approval of the Board of Trustees.

a. The search committee shall consist of at least five (5) members and Board members shall not exceed sixty (60%) percent of the committee.

b. The search committee shall make recommendations to the Board of Trustees.

c. The Board of Trustees may establish guidelines for the search committee to assist them in the selection process.

Section 3: A Rabbi shall be recommended by the Board of Trustees and must be ratified by a majority vote of two-thirds (2/3) of the Congregation assembled for the purpose of deciding this issue. The Congregation shall be afforded the opportunity to meet the candidate prior to voting. The meeting shall be established in accordance with the procedure set forth in Article IV – Meetings.

Section 4: The Rabbi shall be the spiritual leader of the Congregation and shall enjoy freedom of the pulpit. The Rabbi may seek the advice and guidance of the Ritual Committee in the performance of his/her duties.

Section 5: The Rabbi shall perform such duties as are contained in the employment contract between the Rabbi and the Congregation.

Section 6: The decision to renew the contract of the Rabbi shall be made by a vote of  the Board of Trustees.

Section 7: The Rabbi shall perform such other duties as are properly assigned to him/her by the Board of Trustees and such other duties and activities as are usual, customary and consistent with the terms of his/her contract.

ARTICLE X – CANTOR

Section 1: A Cantor, invested by a recognized National Cantorial Seminary or by a recognized National Cantorial Body, may occupy the pulpit of the Congregation. The congregation shall abide, in its selection of the Cantor, in principle, by the rules of theURJ, the American Conference of Cantors (ACC), and the Hebrew Union College-Jewish Institute of Religion (HUC-JIR).

Section 2: All candidates for the position of Cantor shall be interviewed by a search committee appointed by the President, with approval of the Board of Trustees.

a. The search committee shall consist of at least five (5) members and Board members shall not exceed sixty (60%) percent of the committee.

b. The search committee shall make recommendations to the Board of Trustees.

c. The Board of Trustees may establish guidelines for the search committee to assist them in the selection process.

Section 3: A Cantor shall be recommended by the Board of Trustees and must be ratified by a majority vote of two-thirds (2/3) of the Congregation assembled for the purpose of deciding this issue. The Congregation shall be afforded the opportunity to meet the candidate prior to voting. The meeting shall be established in accordance with the procedure set forth in Article IV – Meetings.

Section 4: The Cantor shall seek advice of the Rabbi in the performance of his/her duties.

Section 5: The Cantor shall perform such duties as are contained in the employment contract between the Cantor and the Congregation.

Section 6: The decision to renew the contract of the Cantor shall be made by a vote of the Board of Trustees.

Section 7: The Cantor shall perform such other duties as are properly assigned to him/her by the Board of Trustees and such other duties and activities as are usual, customary and consistent with the terms of his/her contract.

ARTICLE XI – AUXILIARY ORGANIZATIONS

Section 1: The Congregation shall recognize such organizations as approved by the Board of Trustees.

Section 2: The constitution and by-laws and other regulations of the auxiliary organizations shall be consistent with the constitution and by-laws of Congregation Kol Tikvah, with the articles of incorporation and general policies of the Congregation.  In the event of any questions of interpretation, the By-laws of the Congregation shall have priority.

Section 3: All officers of an auxiliary organization must be members in good standing of Congregation Kol Tikvah.

Section 4: The President of the Congregation shall appoint a liaison from the Board of Trustees to all auxiliary organizations.

Section 5: The auxiliary organization shall not, nor may not, obligate the funds of the Congregation without prior written Board approval.

ARTICLE XII – AMENDMENTS

Section 1: Amendments to the By-Laws may be proposed by the Board of Trustees by a vote of two-thirds (2/3) of the Board members present and voting at any Board meeting in accordance with Section 3 of this Article.

Section 2: Amendments to the By-Laws may also be presented in writing and proposed by at least one-third (1/3) of the member families in good standing of the Congregation provided the proposed amendment(s) is/are presented to the Board no later than thirty (30) days prior to the Annual Meeting or Special Meeting called for the purpose of considering the amendment. Any proposed amendment(s) that is/are not timely presented shall not be considered. Such proposals may be acted upon at the Annual Meeting or Special Meeting called for that purpose.

Section 3: The proposed amendment(s) shall be available to all Congregation members in good standing in the Congregation office at least twenty (20) days prior to the Annual or Special meeting at which the proposed amendment(s) is/are to be considered. At least twenty (20) days notice of such meeting shall be mailed to all members.

Section 4: Amendments proposed in accordance with this Article shall become effective upon approval by two-thirds (2/3) of the members present and voting, by secret ballot, at the Annual or Special meeting at which the proposed amendment(s) is/are considered.

ARTICLE XIII – MISCELLANEOUS

Section 1: The location of the permanent structure to be the Congregation Kol Tikvah house of worship shall be within the territorial limits of the City of Parkland. This provision may only be modified by a vote of eighty percent (80%) of the member families. In this case, each household shall have one vote.

Section 2: The fiscal year shall be from July 1 through June 30.

Section 3: Location of seats in the place of worship shall be unassigned.

Section 4: All elections shall be by secret ballot. At such elections, members of the nominating committee shall distribute, collect, count, and report the ballots. Newly elected Officers and Board members shall begin their terms effective June 1st.

Section 5: Robert’s Rules of Order shall govern Rules of procedure at meetings.

Section 6: The Congregation shall indemnify any Board member(s) acting within the course and scope of their capacity absent insurance coverage for the act.

With questions or comments, please contact Ken Rubin, Chair-By-Laws Committee